Monthly Archives: August 2016

Make sure that you have a professional email for your business

unduhan-20Whether you’re looking for a job or communicating with co-workers, customers or clients, you need to be able to send proper, professional emails.

From proofreading to crafting the perfect signature, every step you take when composing and sending a professional email is important. Make a major email mistake, and it could cost you your job or a great business opportunity. Taking the time to send thoughtful, well-written emails, on the other hand, will impress everyone you work with.

Business News Daily asked business and career experts for their best advice for professional emailing. Put your best virtual foot forward every time you hit “send” with these tips:

Remember that anyone can read it once it’s sent

“Before you press send, always ask yourself, ‘Would I be proud of this email if it were on the front page of the newspaper?’ — because what is in writing can easily be shared with others.” – Jennifer Brown, founder and CEO, PeopleTactics

Make the most of your signature

“One thing I always tell clients is to include all of their contact information in their signature, as well as their title, company name, social media and websites, so that people have access to a total view of them and their company. It also gives them your contact info in every email so they can find it in a pinch, and you always want them to know exactly how to get to your website.” – Lisa Chase Patterson, president, The Book Bank Foundation

Match up your mobile signature

“If you don’t set up the same signature that you have set up in the desktop version of your email, it’s a dead giveaway that you’re replying from a mobile device. Setting up the signature properly on your mobile device should only take 10 or 20 minutes and is infinitely better than ‘sent from my iPhone.'” – Zach Feldman, chief academic officer and co-founder, New York Code + Design Academy

Create templates for frequently used responses

“Take some time to pre-write responses and save them on your hard drive. This will save you time because you won’t have to think of great wording. In my experience, most professionals’ email responses can be pre-written and tweaked ever so slightly to make it personal and significant to the specific email being responded to. I suggest thinking of the top three emails most received and pre-writing a response to each.” – Lori Bruhns, owner and president, Lori Bruhs LLC

Use bullet points

“My best tip for better, more professional emails is to bullet-point the important items in the email. People want to be able to quickly scan an email to get to the purpose of it, and by putting quality information with bullet-points, you will be much more effective and professional.” – Cynthia Bazin, president, SmartChic

Be clear and thorough

“My advice to those on my team: Pretend you’re writing this email to your mom. If you’ve written anything she wouldn’t understand, add the additional details until you’re confident she would understand.” – Kathy Bryan, director of corporate marketing and communications, Nelnet

Take it one point at a time

“I’ve found the keep-it-simple approach works best. Many times, people ask multiple questions in an email, which leads to a delayed response. Instead, I prefer to only ask one question or have one point per email. This does two things: It helps make the message easier to digest and makes it more manageable for the recipient to process.” – Todd Horton, founder and CEO, KangoGift

Don’t forget to proofread

“Read your email before you send it. Writing your thoughts down and not proofreading them before you hit send can destroy any hope you had at professionalism.” – Ed McMasters, director of marketing and communications, Flottman Company